SAMPLE EMPLOYMENT CONTRACT FOR ADMINISTRATIVE PERSONNEL
IT IS HEREBY AGREED by and between the school board of the (name of school district) (hereinafter designated as the “board”) and (name of employee) (hereinafter designated as the “administrator”), that the board does hereby employ the administrator in the position of _____________ (hereinafter designated as the “administrator’s position”).
This contract is for an automatic and continuous term, beginning on July 1, 20__, and ending 2 years from the date the school board votes to stop the contract from continuing on such automatic and continuous basis. For purposes of salary and benefits increases, each July 1st is designated as the anniversary date of the contract. 1
The administrator agrees to perform at a professional level of competence the services, duties, and obligations required by the laws of the State of Wisconsin and the rules, regulations, and policies of the board which are now existing or which may be hereinafter enacted by the board. The board agrees to furnish the administrator with a written copy of all such rules, regulations, and policies now in effect or becoming effective during the term of this contract.
In case of direct conflict between any rules, regulations, or policies of the board and any specific provision of this contract, the contract shall control.
The administrator and board agree that the administrator will devote full time to the duties and responsibilities normally expected of the administrator’s position during the term of this contract, and shall not engage in any pursuit which interferes with the proper discharge of such duties and responsibilities.
The administrator agrees to participate in professional conferences and college level courses for the purpose of improving and stimulating the administrator’s professional growth. Participation will be in accordance with board rules, policies, and statutory requirements. Necessary expenses will be paid for these meetings as provided by board policies.
The board will provide the administrator with a written job description of the administrator’s services, duties, and obligations which shall be consistent with the duties and responsibilities normally expected of the administrators’ position.
In consideration for the services rendered, the board will pay to the administrator a salary of $_______ for the first year of this contract in accordance with the appropriate salary policies adopted by the board. Salary and benefits shall be determined as of the anniversary date of the contract, but salary and benefits after each anniversary date shall not be less than the salary and benefits for the period preceding the anniversary date. The salary will be paid (on a stated basis), less deductions required by federal and state law or authorized deductions as permitted by board policy.
1. The administrator is entitled to _____ sick days annually, cumulative to a total of _____ days.2
2. The board will provide a long-term disability income policy beginning on the _____ day of disability and providing a monthly benefit equal to _____ percent (____) of the administrator’s monthly salary. The benefits under the long-term disability insurance will be a minimum of ____ years for illness and accident to age ____, with a maximum covered salary of $_________ (or ____ percent of the administrator’s salary at the time the disability occurs.)
3. The administrator is entitled to ______ (weeks/days) of vacation each school year (July 1 through June 30).3
4. The administrator is entitled to time off on those holidays designated by the board.
5. Authorized use of the administrator’s personal car in the administrator’s work in the district will be reimbursed at the maximum rate allowed by the U.S. Internal Revenue Service.
6. The board will pay the premium for a policy of single or dependent coverage for hospital-surgical and major medical insurance selected by the board.
7. The board will pay the administrator’s required deposit to the Wisconsin Retirement Fund.
8. The board will pay the premium for a policy of term life and accidental death and dismemberment insurance selected by the board. The benefit shall be equal to two times annual salary.
9. The board will pay the premium for a policy of single or dependent coverage for dental insurance selected by the board.
10. The board will pay the required annual dues for one state and one national professional association whose primary mission are to improve education and the professional competence of the administrator.
11. The board will pay (other benefits described here)4
TERMINATION BY MUTUAL CONSENT
Upon mutual written agreement by the board and the administrator, this contract and the employment of the administrator may be terminated without penalty or prejudice against either the board or the administrator. In this event, the board will pay the administrator all remuneration and benefits accrued but unpaid during the period of employment immediately prior to such termination.
In the event the administrator breaches this contract by termination of services during the term hereof, 1% of the administrator’s salary or $750 is determined to be a reasonable liquidated damages which the parties, looking forward, reasonably anticipate will follow from such a breach and if the board wishes to pursue damages against the administrator, it shall recover from the administrator such amount of liquidated damages.
The board will provide the administrator with a written performance evaluation at least once each school year.
Pursuant to DPI PI 8.01(2)(9), the evaluation shall be based on a board approved position description, including job related activities and shall include observation of the individual’s performance as part of the evaluation data. The evaluations shall be performed by persons who have the training, knowledge and skills necessary to evaluate professional school personnel for purpose of discipline, job retention and promotion.
The board may terminate this contract and discharge the administrator from employment for just cause provided that the administrator has received prior notice in writing from the board of its intent and the alleged reason or reasons for such discharge. Upon written request, a hearing shall be conducted with full regard for due process.
CONTRACT RENEWAL OR NONRENEWAL
Renewal or nonrenewal of this contract will be governed by Sec. 118.24 Wis. Stat. The administrator shall receive prior written notice of the reasons for nonrenewal. The administrator shall have an opportunity to request a fair and impartial hearing. The administrator shall have the right to demand that the hearing be held in open session. The administrator shall have the right to present testimony and cross-examine those making allegations. The administrator shall have the right to be represented by counsel of his/her choice at such hearing.
If any article or part of this contract is held to be invalid by operation of law or by any tribunal of competent jurisdiction, of, if compliance with or enforcement of any part should be restrained by any tribunal, the remainder of the contract will not be affected thereby.
Dated this _____ day of ________________________, 20___.
President of the Board
Clerk of the Board
Action by the school board in adopting this contract is recorded in the board minutes of date.
1 Section 118.24(1) Wis. Stat. states: “A school board may employ a school district administrator, a business manager, and school principals and assistants to such persons. The term of each employment contract may not exceed 2 years. A contract for a term of 2 years may provide for one or more extensions of one year each.” And, 118.24(8) personnel administrators and supervisors, curriculum administrators, and assistants to such administrative personnel, when employed by the school board of any school district to perform administrative duties only, may be employed for a term that does not exceed 2 years. A contract for a term of 2 years may provide for one or more extensions of one year each.”
2 Upon leaving employment of the district unused sick days will be paid to the administrator at ____% of the administrator’s daily rate of pay.
3 Vacation time is cumulative to a total of ____ days. The scheduling of the vacation time will be in accordance with policies of the board. Upon the administrator leaving the employment of the district unused vacation time will be paid to the administrator at ____% the administrator’s daily rate of pay.
4 Examples of other benefits are vision insurance, tuition reimbursement, prescriptions, tax sheltered annuities, deferred compensation plans, bereavement/funeral leaves, emergency business leaves, “bumping” rights, free admission to school events, family illness leave, school-provided car, early or post-retirement benefits. In addition, the district should review benefits afforded to other certified employees to make certain administrators are provided no less than the same benefits given to other certified employees.